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Create a new site

Every team in Microsoft Teams has a SharePoint site connected to it. If you want to create a new team, go to Microsoft Teams and you will automatically get a SharePoint site when you create your new team. You can also create a SharePoint site without a connected team.

To request a new SharePoint site, you must:

• be an employee of UVic
• complete
• decide whether to create a team site or communication site
• choose a name for your site

When you’re ready, .

Site types & templates

Team sites

Team sites are best for collaboration and sharing within a group. For example:

• store brainstorming, project planning, work and meeting notes on a site for a project team
• store terms of reference, agendas, minutes and reports on a team site for a committee

SharePoint team site templates

(like the project team or event planning templates) include SharePoint sites with pages, lists, and libraries tailored to their task. Site owners can apply these template to team sites.

Communication sites

Communication sites are used to share information with a wider audience. For example:

• the Office of the Registrar and Enrolment Management (OREM) shares support material for student information systems on the site
• the (restricted to employees) shares templates, information about their methodology and past projects on their site

Learn more

has a thorough discussion of the site types and practical recommendations.

Restrictions & limitations

Some features aren’t available because we haven’t been able to make sure they meet UVic’s information security and privacy requirements. These include:

• SharePoint apps
  • all Microsoft 365 apps and add-ons are blocked until we’ve reviewed them for information security and privacy issues
  • we're accepting requests to enable apps and add-ons.
    • we’re working through a backlog, and it may take from several months to several years to review new requests
• advanced web parts in SharePoint pages
  • web parts that rely on third-party integrations (like Asana, Bitbucket and JIRA) won’t work until those integrations can be reviewed and enabled

Some features of SharePoint aren’t available because of compatibility issues with UVic’s other enterprise IT systems. These include:

• Conversations and Highlights web parts
• Organizational charts

We’re working towards updating our systems and services so that we can make these features available.

Privacy & information security

The cloud infrastructure Teams and SharePoint is built on is generally considered safe for UVic research, admin and personal data, as long as you use it responsibly.

If you're working with private, confidential or highly confidential business data and aren’t sure of the best way to store it:

• learn more about cloud app privacy and security
• review the Annual Staff Training course
• ask your supervisor about your department’s policies and best practices
• contact the Privacy and Access to Information Office for more help

If you’re working with research data, Research Computing Services offers free consultations on security.

Self- and peer help

• learn more about SharePoint with
• join the for news, support and discussions with peers and subject matter experts.
• make your to people with disabilities

If you have questions about data retention or archiving, you can find records management resources on UVic's Records Management site.